BIR Procedure - POS/ CRM / SPM Permit Cancellation (Addt'l info)

The problem is that you cannot use the POS units after POS inspection/ cancellation by the BIR until new permits are applied for the POS units.

We have 2 options:

1. Request the BIR to add a suffix in the POS serial number so that the eAccreg system will accept the permit application. If we do this, the store can immediately use the POS machines after POS inspection/ cancellation by the BIR because ANSI can already configure the new BIR permits to the POS machines.
2. Request to BIR to cancel half of the POS machine and once we re-applied new permit for the POS machine, we schedule ANSI to install the new server and configure the new POS permit so that the store can use the POS machine.  Afterwards, we schedule the cancellation of the remaining POS and re-apply again new permit and schedule again ANSI to configure the remaining POS machine(s).

Please see section 4.1.5 of the attached BIR Revenue Memorandum Circular No. 72-2018 regarding adding a suffix to the serial number of the POS.

                      4.1.5 The supplier/provider and the taxpayer-user shall submit a consolidated  

                               Z-reading, e-Journal, back-end reports and other reports,such as but not 

                               limited to,  Void/Cancelled/Return/Refund and SC/PWDE Reports, 

                               whichever the applicable, from all machines subject to withdrawal from

                               use due to repair, upgrade, and modification, for reference, record 

                               purposes and data matchin with eSales Report which shall be attached

                               as a separate Annex, if applicable.

                          

 In order to authorize the simultaneous registration of the new accredited software or upgrade of software to be installed in the same machine with application for cancellation  of the old software, the taxpayer shall secure approval from the concerned LTS-Office/Division/LTDO/RDO to add a distinct prefix/suffix to the serial number of the sales machines to allow registration of the new software consisting of serial number of the machine followed by prefix/suffix.

Example: 123456789 into 123456789-A/123456789-1/123456789A

                              

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