ESALES : Cannot enroll in advance (Application could not be completed)

Have you tried to submit an enrollment for your ESALES in advance? 

If your answer is yes, you might have encountered an error message: "Application could not be completed. No registered machines and/or Machine Identification Number exists under TIN-Branch Code."  This error can be frustrating, but the solution is simpler than you might think.

You can't create an ESALES enrollment in advance.  The reason for this is that the ESALES system requires information tied to your Point of Sale (POS) machine, specifically a Machine Identification Number (MIN).  This MIN isn't generated until after your POS application has been approved by the Bureau of Internal Revenue (BIR).  Think of it like trying to register a car before it's even been built – the necessary information just isn't available yet.

The process involves a crucial step handled by your POS vendor or provider. They are the ones who file the POS application with the BIR.  This application requires detailed information about your POS machine, including the serial number, model, brand, and the Software (SW) license, which must be accredited by the BIR.  This ensures that the machine meets the necessary standards and regulations.

Once the BIR approves the POS application, they generate the MIN and a permit number for each POS machine.  This is the information you were missing when you tried to enroll in ESALES prematurely.  This crucial data is then automatically transmitted to the ESALES system, signaling that you're now eligible to create your account.

Essentially, there's a required sequence: EACCREG (Electronic Application for Registration) must be completed before ESALES enrollment.  This is a two-step process that often requires two separate visits to your local Revenue District Office (RDO).  Your first visit will be for your EACCREG and POS application submission.  Your second visit, after the POS application is approved and you have your MIN, will be for your ESALES enrollment.

Therefore, planning is key.  Before your initial visit to the RDO, ensure you have all the necessary documents and requirements.  Double-checking with your local RDO beforehand can save you a potentially frustrating return trip.  Missing even one document can cause delays and require another visit, extending the entire process.  Being prepared will streamline the procedure and get you up and running with ESALES as quickly as possible.

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How to apply for EACCREG/ESALES account?

All taxpayer(s) are required to have their own eaccreg/esales username account. In order to have your own account, you must fill up their registration form correctly and accordingly by using the BIR Form 2303 or known as Certificate of Registration (COR) as your reference.

Be sure that you take note of the following information especially your security question and answer because this is the only way you can retrieve your account just in case you forgot your password or else you account will be lock. If your username has been locked. The only way you can retrieve your account is by security question and answer. Failed to remember? You need to create new username and password.

One more thing, eaccreg/esales changes password every three (3) months. Better to take note all your passwords because eaccreg/esales "will not require you to repeat or used password". They must be unique every time they will ask you to change your password.

Shall we start? Below are the links for eaccreg and esales.

For EACCREG - Click Here

For ESALES - Click Here

Just in case you have problem accessing the eaccreg/esales portal at the moment. Below are the actual application for account enrollment so you have an idea what are the possible question that you need to accomplish.

I suggest you try to use Mozilla Firefox, Google Chrome or Internet Explorer. I prefer to use Mozilla Firefox if you will ask me.

REMINDER:
User Name - Minimum of 6 character and Maximum is 15
Password - Should at least 8 characters long and maximum of 20 characters. Must include 1 UPPERCASE letter, 1 LOWER CASE letter and 1 special character (e.g %,&,*) and you are forced to change password every 3 months. Keep a record of you used password. No recycle of password.

Taxpayer must finish the registration until he/she was able to receive a notification via email used in during the EACCREG /ESALES registration. [ see picture below ]

REQUIREMENTS:

1. Print out of your enrollment sent from your email. ( 2 copies or more)

2. Filled up the EACCREG/ESALES letter and have it notarize ( 2 copies or more)

3. Photocopy the COR used from POS application  (for reference maybe)

4. If there will by additional requirements (Send me a DM so I can update my post)

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