Sample of Cancellation Letter Issued by BIR RDO

When we do business here in the Philippines. Bureau of Internal Revenue (BIR) will require you to have a POS vendor/supplier. POS vendor/supplier are responsible in creating or customizing your punching order requirements  or they may have software specializes in taking orders.  POS machines can make the life of your cashier much easier when taking orders from customer and up-sell.

POS supplier/vendor are response in registering ung POS machines. However, when taxpayer decided to stop business or stop operation. Taxpayer will be responsible in cancelling/decommission/retiring of their POS machines.

Taxpayer will coordinate to their local RDO when will be their schedule of the said cancellation and it will be relayed to your POS supplier/vendor so they can support you and assist you all throughout the cancellation process.

According to sources, it takes more than or 30 days before you can receive a schedule from your local RDO for cancellation. Simply because they handling too many establishments who are under this kind of process.

Here's the sample of cancellation letter that will be issued to the taxpayer once the POS machine(s) has already been cancelled in the BIR EACCREG portal.

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RDO 034 : Cancellation of Permit To Use CRM/POS

Revenue District Office No. 34: Paco - Pandacan - Sta. Ana - San Andres

Office Address: 
BIR Regional Office Building 2 Benlife Building
Solana cor Beaterio Street Intramuros, Manila


Cancellation of Permit To Use CRM/POS and other similar sales machines

1. BIR Form 1905 - Application Form
2. Letter Request - stating the purpose
3. Surrender Original Permit
4. Sticker or Decal
5. Accumulated Grand Total Sales - Tape
6. Last Official Receipt (OR) issued
7. Payment Form (0605 - Registration Fee) Photocopy
8. BIR Form 2303 or Certificate of Registration (COR) Photocopy
9. Cash Register Sales Book

NOTE: Accumulated Total Sales - Tape should be balance with the entry in your cash register sales book.

Once all the requirements are already been collected and verified by your local RDO. They will release a letter stating that your POS machines has already been cancelled on their system. Taxpayer can use the POS machine on their other branch.

Sample of the letter that I am talking about..

Updated as of May 14, 2019
Updated as of March 5, 2010


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