How to print Permit to Use (PTU) in your EACCREG

Technically the approved EACCREG portal is usually started from branch code (000 or 00000). Later on, you use this account to add branch for (002 or 00002) and so on. Adding add branch for 00002, 00003 will be discuss in different post. 

Recommended Web Browser: Mozilla Firefox

Below are the step by step procedures on how to print your permit to use (PTU) sales machine:

1.    Go to EACCREG website (https://eaccreg.bir.gov.ph)
2.    Encode your approved (RDO) username and password
3.    Select Register for Permit to Use
4.    Then, select List of Registrations for Permit to Use
5.    I have  my own  ways  how to use the search parameters

    Using Transaction Number as primary key
        A.    Open your PDF (Application for Registration of Sales Machines) provided by your POS provider.
        B.    Copy and Paste  the transaction number in transaction number field
        C.    Go to status and select “ALL” or “ “ Approved for Printing”
        D.    On Date of Application enter the date when it was applied by your POS provider then select the                     current month/year
        E.    Finally select SEARCH to begin.
        F.    There should be 1 line or result and you will see that transaction number in it.

6.    Click the result and it will open to a new window
7.    Click Generate to Permit to use.
8.    Scroll down and look for Close Print.
9.     Select Print button.
10.    Directly print the PTU or select to Save to PDF (highly recommended)

 

If you like my blog and it's content, please do share it with your friends. Thank you!

Read More

EACCREG : Cannot Print Permit To Use (PTU) as of May 20, 2022

A friend of mine is asking for my help if I can try to print their Permit To Use (PTU). They are having trouble printing it. I asked for his credentials username and password and I tried it myself. If I will encounter the same error that he did. 

 Below is my action taken or how to print a PTU just in case you're a beginner. 

1. Encode Transaction Number
2. Select Status - All
3. Encode the Date Application range
4. Then, click Search
5. Click Generate Permit to Use link
6. Then, scroll down to he very bottom then select Print button.
7. A pop message will prompt saying Verification Message " Are you sure you want to continue?
8. I select YES. 

I tried it several times but no response. I'm supposedly go to another page whereI can see the PTU and selection like Print and Save as PDF.

I believe BIR is currently doing something on their portal an upgrade maybe. I hope they can resolve it the soonest.

FYI: We have more latest update on printing PTU. 

My latest post: https://kennstop.blogspot.com/2022/07/how-to-print-permit-to-use-ptu-in-your.html

If you like my blog and it's content, please do share it with your friends. Thank you!

Read More

ESALES : Cannot enroll in advance (Application could not be completed)

Did you try to submit an enrollment for your ESALES in advance? Is your answer is YES.

 Unfortunately, your enrollment didn't go through and you encountered an error along the way saying "Application could not be completed. No registered machines and/or Machine Identification Number exists under TIN-Branch Code.

 Here's the simple answer to your problem. 

You cannot create an enrollment in advance for ESALES. Simply because you need a POS vendor/ provider to file your POS application if you wish to use a Point of Sale (POS) machine. Some part of the POS application requires to declare serial number, model, brand and lastly, SW license must be accredited by BIR.

Once the POS application has been approved. It will generate MIN (Machine Identification Number) and Permit number per POS machine which was found on your encounted error. All the information will automatically transmitted to ESALES which gives you a go-signal to create your ESALES account.

Yeah, they a due process for EACCREG and ESALES. that you need to finish them step by step. Step 1 is EACCREG.

With that note you need to visit BIR RDO, twice. First, for your EACCREG and POS application then your next visit is for your ESALES enrollment. Be sure you have all the possible documents/ requirements needed by your local RDO or else you will have another visit if you are incomplete.

If you like my blog and it's content, please do share it with your friends. Thank you!

Read More

Sample of Cancellation Letter Issued by BIR RDO

When we do business here in the Philippines. Bureau of Internal Revenue (BIR) will require you to have a POS vendor/supplier. POS vendor/supplier are responsible in creating or customizing your punching order requirements  or they may have software specializes in taking orders.  POS machines can make the life of your cashier much easier when taking orders from customer and up-sell.

POS supplier/vendor are response in registering ung POS machines. However, when taxpayer decided to stop business or stop operation. Taxpayer will be responsible in cancelling/decommission/retiring of their POS machines.

Taxpayer will coordinate to their local RDO when will be their schedule of the said cancellation and it will be relayed to your POS supplier/vendor so they can support you and assist you all throughout the cancellation process.

According to sources, it takes more than or 30 days before you can receive a schedule from your local RDO for cancellation. Simply because they handling too many establishments who are under this kind of process.

Here's the sample of cancellation letter that will be issued to the taxpayer once the POS machine(s) has already been cancelled in the BIR EACCREG portal.

If you like my blog and it's content, please do share it with your friends. Thank you!

Read More

BIR Procedure - POS/ CRM / SPM Permit Cancellation (Addt'l info)

The problem is that you cannot use the POS units after POS inspection/ cancellation by the BIR until new permits are applied for the POS units.

We have 2 options:

1. Request the BIR to add a suffix in the POS serial number so that the eAccreg system will accept the permit application. If we do this, the store can immediately use the POS machines after POS inspection/ cancellation by the BIR because ANSI can already configure the new BIR permits to the POS machines.
2. Request to BIR to cancel half of the POS machine and once we re-applied new permit for the POS machine, we schedule ANSI to install the new server and configure the new POS permit so that the store can use the POS machine.  Afterwards, we schedule the cancellation of the remaining POS and re-apply again new permit and schedule again ANSI to configure the remaining POS machine(s).

Please see section 4.1.5 of the attached BIR Revenue Memorandum Circular No. 72-2018 regarding adding a suffix to the serial number of the POS.

                      4.1.5 The supplier/provider and the taxpayer-user shall submit a consolidated  

                               Z-reading, e-Journal, back-end reports and other reports,such as but not 

                               limited to,  Void/Cancelled/Return/Refund and SC/PWDE Reports, 

                               whichever the applicable, from all machines subject to withdrawal from

                               use due to repair, upgrade, and modification, for reference, record 

                               purposes and data matchin with eSales Report which shall be attached

                               as a separate Annex, if applicable.

                          

 In order to authorize the simultaneous registration of the new accredited software or upgrade of software to be installed in the same machine with application for cancellation  of the old software, the taxpayer shall secure approval from the concerned LTS-Office/Division/LTDO/RDO to add a distinct prefix/suffix to the serial number of the sales machines to allow registration of the new software consisting of serial number of the machine followed by prefix/suffix.

Example: 123456789 into 123456789-A/123456789-1/123456789A

                              

Screenshot only:

If you like my blog and it's content, please do share it with your friends. Thank you!

Read More