What is an eAccReg?

What is eAccReg?

eAccReg system is a simplified process of accrediting / registration and issuance of permit for the use of of Sales Macihines and Sales Receipting system software.

eAccReg is an online accreditation, registration and use of CRM/POS machines and/or other business machines generating receipts/invoices.

What's the purpose of having eAccReg account?

1. It's mandatory to all local RDO to have such account
2. Able to access your account at your convenience anytime anywhere.
3. Able to print POS permit to use at home, at cafes or even at RDO lobby (the e-lounge).
4. No need to wait in line for queues.
 


SOURCE:
1. https://www.bir.gov.ph/images/bir_files/old_files/others/58214reoi-eacreg.jpg
2. https://www.bir.gov.ph/index.php/eservices.html#other-eservices


Updated as of May 10, 2019
Updated as of March 5, 2020

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RDO 54A : Requirements for Cancellation of CRM/POS

Revenue District Office No. 54A - Trece Martirez City, East Cavite

Office Address: 
BIR Building, National Road, Trece Martirez, Cavite City


Requirements for Cancellation of CRM/POS

1. BIR FORM 1905 - Application Form
2. Letter Request - Stating the Purpose
( PLS. indicate contact number and person )
3. Surrender Original Permit/Sticker
4. Accumulated Total Sale-Tape
5. Duly Notarized Sworn Statement stating therein the details/reading of machines due for cancellation;
6. Original Tape showing the Z-Reading ( End of Day/Accumulated Grand Total Sales);
7. Reprint Copy of Sales Invoice/Official Reciept issued on the last day of use
8. Original pemit issued;
9. Original deical
10. Print-out of Back-end Report


Updated as of May 10, 2019

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EACCREG: Sample Reasons - Permit to Use Denied

Below are the collected sample of reasons why BIR RDO or LTAD rejected POS application filed by your POS or Software provider:

Updated as of May 10, 2019

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Importance of BIR Form 2303 or Certificate Of Registration

Did you ever experienced that you cannot open a branch on your desired target opening due to POS permit delay? Even though you already provided the BIR Form 2303 or Certificate of Registration to your software provider.

The answer is that it will take three (3) days for the TIN/date to be updated in the BIR central data base and when was the COR released.  See computation below:

Day 1 - All TIN generated TIN for the day will be uploaded per batch  every night to the to the BIR Central Data File (CDF).

Day 2 - All uploaded TIN information (company name, business name, address etc) will be then process in the  CDF.

Day 3 - All processed TIN will be sent back to the BIR Regional District Office system for updating. 

Once updated, software provider can process or file POS application for their client/taxpayer. However, we still have dependencies and this part we have no control even head office if there will be any erroneous during the issuance of the COR. 

Therefore, be sure to double check the information filed under BIR Form 1903  (Application of Registration) so that we can avoid any possible delays once BIR Form 2303 process and release. 

 

Updated of March 21, 2018

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How to apply for EACCREG/ESALES account?

All taxpayer(s) are required to have their own eaccreg/esales username account. In order to have your own account, you must fill up their registration form correctly and accordingly by using the BIR Form 2303 or known as Certificate of Registration (COR) as your reference.

Be sure that you take note of the following information especially your security question and answer because this is the only way you can retrieve your account just in case you forgot your password or else you account will be lock. If your username has been locked. The only way you can retrieve your account is by security question and answer. Failed to remember? You need to create new username and password.

One more thing, eaccreg/esales changes password every three (3) months. Better to take note all your passwords because eaccreg/esales "will not require you to repeat or used password". They must be unique every time they will ask you to change your password.

Shall we start? Below are the links for eaccreg and esales.

For EACCREG - Click Here

For ESALES - Click Here

Just in case you have problem accessing the eaccreg/esales portal at the moment. Below are the actual application for account enrollment so you have an idea what are the possible question that you need to accomplish.

I suggest you try to use Mozilla Firefox, Google Chrome or Internet Explorer. I prefer to use Mozilla Firefox if you will ask me.

REMINDER:
User Name - Minimum of 6 character and Maximum is 15
Password - Should at least 8 characters long and maximum of 20 characters. Must include 1 UPPERCASE letter, 1 LOWER CASE letter and 1 special character (e.g %,&,*) and you are forced to change password every 3 months. Keep a record of you used password. No recycle of password.

Taxpayer must finish the registration until he/she was able to receive a notification via email used in during the EACCREG /ESALES registration. [ see picture below ]

REQUIREMENTS:

1. Print out of your enrollment sent from your email. ( 2 copies or more)

2. Filled up the EACCREG/ESALES letter and have it notarize ( 2 copies or more)

3. Photocopy the COR used from POS application  (for reference maybe)

4. If there will by additional requirements (Send me a DM so I can update my post)

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BIR Procedure - POS/ CRM / SPM Permit Cancellation

All POS cancellation documents will be coming from the store.
The Z-Reading is the last terminal report of the POS units for permit cancellation.

BIR Procedure - POS/ CRM / SPM Permit Cancellation Application 

STEP 1. Submit a letter to your local BIR RDO requesting for the cancellation of the permit of the POS units.

Please indicate the following in the letter:
1.1 Reason for cancellation;
1.2 POS Permit Number;
1.3 POS Machine Identification Number, if any;
1.4 Machine Accreditation Number, if any;
1.5 Type of Machine(s)
      a. (POS/ CRM (Cash Register Machine)
      b. SPM (Special Purpose Machine e.g PDA, Server Consolidator, Tablet, Order
           Taker(OTK, Workstation, Kitchen Display System (KDS), Station Order Display (SOD);
1.6 Machine Brand and/ or Model;
1.7 Software Name and/ or version - WINVQP version 8 or 9 ; and
1.8 POS/ CRM/ SPM Serial Number.

Note: You can get the above information from the store's POS permit.

STEP 2. Submit a letter to your local BIR RDO requesting for the cancellation of the permit of the POS units.HAND-CARRY the letter to your local BIR-RDO.

2.1 Get the name of the BIR representative receiving the letter.
Note: BIR assistant logs all requests received from the store. Get the name of the BIR personnel who will handle your request

2.2 Talk to the designated BIR personnel assigned to the store and request for a schedule for POS inspection
Note: Per BIR Revenue Memorandum Circular No. 19-2009, POS/ CRM/ SPM inspection will be within five (5) working days from the receipt of the letter/ written.

2.3 For POS cancellation: Once you have the schedule, call your POS provider to allot engineer for POS resetting at least 3 working days prior to the schedule of the BIR (if POS provider will be required by BIR RDO)
Note: Make sure to get the helpdesk reference number for this request and documents this via email addressed to the following recipients: POS Provider, Client/Taxpayer side, Project Manager if any or any recipients you wish to include for your personal documentation purposes.


BIR INSPECTION TIME

STEP 3. Per BIR regulation No. 11-2004, the store needs to provide roundtrip transportation to the BIR personnel who will inspect the POS units.

The BIR personnel will inspect the POS unit(s) and get the following documents:
3.1 Last POS Terminal Reading/ Report;
3.2 Zero Reading- taken after resetting of the POS units by the Sweda/ ANSI engineer;
3.3 Photocopy of the first and last page of the BIR notebooks;
Note: Make sure all entries are complete. BIR penalty Php25,000.00 per POS
3.4 Copy of the POS BIR permit.
3.5 Decal stickers
3.6 Reprint copy of Last Official Receipt (OR) issued to the customer
4. The BIR personnel will then make a report regarding the inspection together with the Cancellation Approval letter and have it approved
by the BIR Chief.
5. Get the POS Permit Cancellation Certificate and FILE the document. You will need this during BIR Tax Mapping and Corporate Audit.


Updated as of May 2, 2019

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EACCREG/ESALES : User account is locked

Did you ever encountered " user account is locked " says the EACCREG after you encode your username and password or after clicking login.

If your answer is YES. I also encountered this problem today just 15 minutes ago.

What do you need to do?

1. Remember my recent blog about " How to apply for EACCREG/ESALES account? "

" Be sure that you take note of the following information especially your security question and answer because this is the only way you can retrieve your account just in case you forgot your password or else you account will be lock. If your username has been locked. The only way you can retrieve your account is by your security question and answer. Failed to remember? You need to create new username and password.

One more thing, eaccreg/esales changes password every three (3) months. Better to take note all your passwords because eaccreg/esales "will not require you to repeat or used password". They must be unique every time they will ask you to change your password."

2. If you already know or remember your security question and answer. Go to EACCREG website and click Forgot Password.

3. EACCREG will ask for your username. Encode your username then click submit.

4. On this part, your selected security question will prompt, you need to supply the correct security answer. Keep in mind that almost everything in EACCREG is key sensitive very sensitive.

5. You will receive an email from EACCREG that your password has been reset. They will give you a temporary password that will be use to access your account partially. Once logged in, you will be re-encode your temporary password and your new password.

6. The End.Your account has been retrieved.


NOTE: That new password will be your new and present password. You need to wait another three (3) months before it will require you to change your password again.

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How to keep track your created password for eaccreg and esales?

We all know that password are very important. Password are kept sensitive as in very sensitive so that only worthy person can able to access such information especially if the information are shared to a limited number of person. I've been using EACCREG for quite sometime now.

One thing I noticed from using EACCREG is that every three (3) months it forced me to change my password without any encountered malicious activity. I believe its for the safety purposes for every taxpayer.

Since I am not good remembering passwords especially that you cannot repeat passwords that you already been used. I created a hard-copy or a fill up form wherein I can use it as reference of all my created passwords. Its really draining to create password and keep them be remembered.

Just like to share it to you how did I do it just in case my memory failed me.

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