EACCREG : Business Name is not registered with TIN-Branch Code

Things your should know if your POS provider encounter this kind of error:

" Business Name is not registered with TIN-Branch Code " 

1. Possible your COR was just recently uploaded in BIR Central Data (give at least a week

2. Possible the cycle of upload is not yet complete, you may try again later.

3. Possible POS provider encode it incorrectly. Double check their encode

4. Dot or Period or Comma are symbol almost invisible in COR so double check this portion

5. Possible the business name has been updated/modified/rectified.

SOLUTION:

If problem are still being encountered after 7 working days (assuming). Report to your respective RDO. Don't forget to take note the ticket number or trouble ticket or reference number or whatever they call it so you know for future references. Follow up RDO religiously and ask your POS provider to try it 2-3 times a day to check if the they can process and finish the POS application.

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RDO 026 : Cancellation of Permit To Use CRM/POS

Revenue District Office No. 26 - Malabon City/Navotas City

Office Address: 
2nd and 3rd Flrs. Aglipay Building, Blk 9,
Lot 6. C-4 Road, Brgy. Longos, Malabon City


Cancellation of Permit To Use CRM/POS and other similar sales machines

1. Letter request for cancellation of "Permit to Use" CRM/POS/SPM and other sales machines within fifteen (15) days from the date the machine was last used/withdrawn from use stating the reasons for cancellation and other necessary information such as but not limited to the following based on RMC 19-2009

a. Permit Number
b. Machine Identification Number (MIN), if any;
c. Machine Accreditation Number, if any;
d. Type of Machine;
e. Machine brand and/or model
f. Software name/or version; and
g. Serial number

2. BIR Form 1905 - 2 copies
3. BIR Form 2303 - (Photocopy)
4. esales Report based on RMO 12-2012 * www.bir.gov.ph
5. BIR Form 0506 - latest registration fee


Updated as of March 16, 2018

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What is an eSales?

What is eSales?

The Electronic Sales Reporting (eSales) system is a critical component of the Bureau of Internal Revenue's (BIR) efforts to modernize tax administration in the Philippines. It's an electronic system designed to simplify and streamline the process of enrolling and reporting gross monthly sales for taxpayers who use Customer Relationship Management (CRM) systems, Point of Sale (POS) machines, or any other similar devices.  Think of it as the BIR's digital platform for businesses to submit their sales data electronically.

eSales provides a convenient and efficient way for businesses to comply with their sales reporting obligations.  Instead of relying on manual, paper-based reporting, taxpayers can use eSales to transmit their sales data through various channels, including SMS, email, or the web. This not only saves time and resources for businesses but also improves the accuracy and efficiency of sales data collection for the BIR.

What exactly does eSales entail?

eSales is the process of reporting gross monthly sales for taxpayers who use Cash Register Machines (CRMs), Point of Sale (POS) systems, Other Sales Machines (OSMs), or any other similar devices.  It's important to understand that eSales isn't just about having a POS system; it's about reporting the sales data generated by that system to the BIR.  This reporting is done electronically through the eSales system via the various channels mentioned earlier (SMS, email, or web).

Why is eSales important?

• Compliance with BIR Regulations: eSales is often a required part of doing business in the Philippines, especially for businesses using POS systems or similar technologies.  It's the prescribed method for submitting sales data to the BIR, and failure to comply can result in penalties.
• Accurate Sales Reporting:  By automating the sales reporting process, eSales minimizes the risk of human error and ensures greater accuracy in the data submitted to the BIR.  This is beneficial for both taxpayers (accurate records) and the BIR (reliable data for tax administration).
• Efficient Data Submission: eSales offers a much more efficient way to submit sales data compared to traditional methods.  Businesses can transmit their data quickly and easily, without having to prepare and submit physical reports.
• Accessibility and Convenience: The ability to report sales data via SMS, email, or web provides flexibility and convenience for taxpayers.  They can choose the channel that best suits their needs and resources.
• Improved Tax Administration: For the BIR, eSales facilitates the collection and analysis of sales data, which helps improve tax administration and compliance.  The electronic format of the data makes it easier to process and analyze, leading to better insights and more effective tax enforcement.
• Modernization of Tax System: eSales is a key element in the BIR's ongoing efforts to modernize the Philippine tax system.  By embracing digital technologies, the BIR aims to make tax compliance easier and more efficient for both taxpayers and the government.

Source:

1. https://www.bir.gov.ph/images/bir_files/old_files/others/58214reoi-eacreg.jpg
2. https://www.bir.gov.ph/index.php/eservices.html#other-eservices

If you appreciate my blog and find its content enjoyable, I'd be grateful if you could share it with your friends. Thank you so much!

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What is an eAccReg?

What is eAccReg?

The Electronic Accreditation and Registration (eAccReg) system is a crucial online platform provided by the Bureau of Internal Revenue (BIR) in the Philippines. It streamlines the process of accrediting, registering, and issuing permits for the use of sales machines and sales receipting system software.  Think of it as the digital gateway for businesses to comply with BIR regulations regarding their Point of Sale (POS) systems and other machines that generate receipts or invoices.  Essentially, eAccReg modernizes and simplifies what used to be a more cumbersome, manual process.

eAccReg serves as the online hub for the accreditation, registration, and use of Customer Relationship Management (CRM) and POS machines, as well as other business machines that generate receipts or invoices.  This includes everything from traditional POS machines used in retail stores to specialized software used for order taking and inventory management.  By moving this process online, the BIR aims to make it more efficient and accessible for taxpayers.

What's the purpose of having an eAccReg account?

Having an eAccReg account is not just a good idea; it's often a requirement.  Here's a breakdown of the key purposes and benefits:

• Mandatory for RDOs (and often for taxpayers): While the phrasing "mandatory to all local RDO to have such account" might be slightly unclear, it points to a key fact: RDOs use the eAccReg system to manage and process POS permit applications.  Increasingly, taxpayers are also required to use the eAccReg system to initiate and manage their POS-related transactions.  This is a move towards a more digital and streamlined system.
• Convenient Access: One of the biggest advantages of eAccReg is accessibility.  You can access your account anytime, anywhere, as long as you have an internet connection.  This eliminates the need to visit the RDO in person for many routine tasks, saving you valuable time and effort.
• Print Permits Anywhere:  Need a copy of your Permit to Use (PTU)?  With eAccReg, you can print it yourself – at home, in your office, at a café, or even at the RDO's e-lounge if you need assistance.  This on-demand access to your PTU is incredibly convenient and eliminates the need to request copies from the RDO.
• No More Queues: Perhaps the most appreciated benefit is the elimination of long queues at the RDO.  eAccReg allows you to complete many processes online, avoiding the frustration of waiting in line for hours.  This frees up your time to focus on running your business.
• Improved Record Keeping:  eAccReg provides a centralized, digital record of your POS machine registrations, permits, and other related information.  This makes it easier to manage your compliance requirements and access important documents when needed.
• Faster Processing:  In many cases, online transactions through eAccReg are processed faster than manual, paper-based transactions.  This can expedite the process of getting your POS system approved and operational.
• Reduced Paperwork:  By moving to a digital platform, eAccReg helps reduce the amount of physical paperwork involved in POS registration and permitting.  This is not only more environmentally friendly but also simplifies record keeping for businesses.

SOURCE:
1. https://www.bir.gov.ph/images/bir_files/old_files/others/58214reoi-eacreg.jpg
2. https://www.bir.gov.ph/index.php/eservices.html#other-eservices


Updated as of February 2, 2025

If you appreciate my blog and find its content enjoyable, I'd be grateful if you could share it with your friends. Thank you so much!

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RDO 54A : Requirements for Cancellation of CRM/POS

Revenue District Office No. 54A - Trece Martirez City, East Cavite

Office Address: 
BIR Building, National Road, Trece Martirez, Cavite City


Requirements for Cancellation of CRM/POS

1. BIR FORM 1905 - Application Form
2. Letter Request - Stating the Purpose
( PLS. indicate contact number and person )
3. Surrender Original Permit/Sticker
4. Accumulated Total Sale-Tape
5. Duly Notarized Sworn Statement stating therein the details/reading of machines due for cancellation;
6. Original Tape showing the Z-Reading ( End of Day/Accumulated Grand Total Sales);
7. Reprint Copy of Sales Invoice/Official Reciept issued on the last day of use
8. Original pemit issued;
9. Original deical
10. Print-out of Back-end Report


Updated as of May 10, 2019

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EACCREG: Sample Reasons - Permit to Use Denied

Below are the collected sample of reasons why BIR RDO or LTAD rejected POS application filed by your POS or Software provider:

Updated as of May 10, 2019

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Importance of BIR Form 2303 or Certificate Of Registration

Did you ever experienced that you cannot open a branch on your desired target opening due to POS permit delay? Even though you already provided the BIR Form 2303 or Certificate of Registration to your software provider.

The answer is that it will take three (3) days for the TIN/date to be updated in the BIR central data base and when was the COR released.  See computation below:

Day 1 - All TIN generated TIN for the day will be uploaded per batch  every night to the to the BIR Central Data File (CDF).

Day 2 - All uploaded TIN information (company name, business name, address etc) will be then process in the  CDF.

Day 3 - All processed TIN will be sent back to the BIR Regional District Office system for updating. 

Once updated, software provider can process or file POS application for their client/taxpayer. However, we still have dependencies and this part we have no control even head office if there will be any erroneous during the issuance of the COR. 

Therefore, be sure to double check the information filed under BIR Form 1903  (Application of Registration) so that we can avoid any possible delays once BIR Form 2303 process and release. 

 

Updated of March 21, 2018

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How to apply for EACCREG/ESALES account?

All taxpayer(s) are required to have their own eaccreg/esales username account. In order to have your own account, you must fill up their registration form correctly and accordingly by using the BIR Form 2303 or known as Certificate of Registration (COR) as your reference.

Be sure that you take note of the following information especially your security question and answer because this is the only way you can retrieve your account just in case you forgot your password or else you account will be lock. If your username has been locked. The only way you can retrieve your account is by security question and answer. Failed to remember? You need to create new username and password.

One more thing, eaccreg/esales changes password every three (3) months. Better to take note all your passwords because eaccreg/esales "will not require you to repeat or used password". They must be unique every time they will ask you to change your password.

Shall we start? Below are the links for eaccreg and esales.

For EACCREG - Click Here

For ESALES - Click Here

Just in case you have problem accessing the eaccreg/esales portal at the moment. Below are the actual application for account enrollment so you have an idea what are the possible question that you need to accomplish.

I suggest you try to use Mozilla Firefox, Google Chrome or Internet Explorer. I prefer to use Mozilla Firefox if you will ask me.

REMINDER:
User Name - Minimum of 6 character and Maximum is 15
Password - Should at least 8 characters long and maximum of 20 characters. Must include 1 UPPERCASE letter, 1 LOWER CASE letter and 1 special character (e.g %,&,*) and you are forced to change password every 3 months. Keep a record of you used password. No recycle of password.

Taxpayer must finish the registration until he/she was able to receive a notification via email used in during the EACCREG /ESALES registration. [ see picture below ]

REQUIREMENTS:

1. Print out of your enrollment sent from your email. ( 2 copies or more)

2. Filled up the EACCREG/ESALES letter and have it notarize ( 2 copies or more)

3. Photocopy the COR used from POS application  (for reference maybe)

4. If there will by additional requirements (Send me a DM so I can update my post)

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