EACCREG : Business Name is not registered with TIN-Branch Code

Things your should know if your POS provider encounter this kind of error:

" Business Name is not registered with TIN-Branch Code " 

1. Possible your COR was just recently uploaded in BIR Central Data (give at least a week

2. Possible the cycle of upload is not yet complete, you may try again later.

3. Possible POS provider encode it incorrectly. Double check their encode

4. Dot or Period or Comma are symbol almost invisible in COR so double check this portion

5. Possible the business name has been updated/modified/rectified.

SOLUTION:

If problem are still being encountered after 7 working days (assuming). Report to your respective RDO. Don't forget to take note the ticket number or trouble ticket or reference number or whatever they call it so you know for future references. Follow up RDO religiously and ask your POS provider to try it 2-3 times a day to check if the they can process and finish the POS application.

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RDO 026 : Cancellation of Permit To Use CRM/POS

Revenue District Office No. 26 - Malabon City/Navotas City

Office Address: 
2nd and 3rd Flrs. Aglipay Building, Blk 9,
Lot 6. C-4 Road, Brgy. Longos, Malabon City


Cancellation of Permit To Use CRM/POS and other similar sales machines

1. Letter request for cancellation of "Permit to Use" CRM/POS/SPM and other sales machines within fifteen (15) days from the date the machine was last used/withdrawn from use stating the reasons for cancellation and other necessary information such as but not limited to the following based on RMC 19-2009

a. Permit Number
b. Machine Identification Number (MIN), if any;
c. Machine Accreditation Number, if any;
d. Type of Machine;
e. Machine brand and/or model
f. Software name/or version; and
g. Serial number

2. BIR Form 1905 - 2 copies
3. BIR Form 2303 - (Photocopy)
4. esales Report based on RMO 12-2012 * www.bir.gov.ph
5. BIR Form 0506 - latest registration fee


Updated as of March 16, 2018

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What is an eSales?

What is eSales?

eSales system is an electronic process of enrolling and reporting the gross monthly sales of taxpayers engaged in business using the CRM, POS or any other similar device through SMS, email or web.

eSales is the process of reporting the gross monthly sales of taxpayers engaged in business using Cash Register Machine (CRM), Point of Sale (POS) System and Other Sales Machines (OSM) or any other similar devices through different channels.

Source:

1. https://www.bir.gov.ph/images/bir_files/old_files/others/58214reoi-eacreg.jpg
2. https://www.bir.gov.ph/index.php/eservices.html#other-eservices

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What is an eAccReg?

What is eAccReg?

eAccReg system is a simplified process of accrediting / registration and issuance of permit for the use of of Sales Macihines and Sales Receipting system software.

eAccReg is an online accreditation, registration and use of CRM/POS machines and/or other business machines generating receipts/invoices.

What's the purpose of having eAccReg account?

1. It's mandatory to all local RDO to have such account
2. Able to access your account at your convenience anytime anywhere.
3. Able to print POS permit to use at home, at cafes or even at RDO lobby (the e-lounge).
4. No need to wait in line for queues.
 


SOURCE:
1. https://www.bir.gov.ph/images/bir_files/old_files/others/58214reoi-eacreg.jpg
2. https://www.bir.gov.ph/index.php/eservices.html#other-eservices


Updated as of May 10, 2019
Updated as of March 5, 2020

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RDO 54A : Requirements for Cancellation of CRM/POS

Revenue District Office No. 54A - Trece Martirez City, East Cavite

Office Address: 
BIR Building, National Road, Trece Martirez, Cavite City


Requirements for Cancellation of CRM/POS

1. BIR FORM 1905 - Application Form
2. Letter Request - Stating the Purpose
( PLS. indicate contact number and person )
3. Surrender Original Permit/Sticker
4. Accumulated Total Sale-Tape
5. Duly Notarized Sworn Statement stating therein the details/reading of machines due for cancellation;
6. Original Tape showing the Z-Reading ( End of Day/Accumulated Grand Total Sales);
7. Reprint Copy of Sales Invoice/Official Reciept issued on the last day of use
8. Original pemit issued;
9. Original deical
10. Print-out of Back-end Report


Updated as of May 10, 2019

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EACCREG: Sample Reasons - Permit to Use Denied

Below are the collected sample of reasons why BIR RDO or LTAD rejected POS application filed by your POS or Software provider:

Updated as of May 10, 2019

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Importance of BIR Form 2303 or Certificate Of Registration

Did you ever experienced that you cannot open a branch on your desired target opening due to POS permit delay? Even though you already provided the BIR Form 2303 or Certificate of Registration to your software provider.

The answer is that it will take three (3) days for the TIN/date to be updated in the BIR central data base and when was the COR released.  See computation below:

Day 1 - All TIN generated TIN for the day will be uploaded per batch  every night to the to the BIR Central Data File (CDF).

Day 2 - All uploaded TIN information (company name, business name, address etc) will be then process in the  CDF.

Day 3 - All processed TIN will be sent back to the BIR Regional District Office system for updating. 

Once updated, software provider can process or file POS application for their client/taxpayer. However, we still have dependencies and this part we have no control even head office if there will be any erroneous during the issuance of the COR. 

Therefore, be sure to double check the information filed under BIR Form 1903  (Application of Registration) so that we can avoid any possible delays once BIR Form 2303 process and release. 

 

Updated of March 21, 2018

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How to apply for EACCREG/ESALES account?

All taxpayer(s) are required to have their own eaccreg/esales username account. In order to have your own account, you must fill up their registration form correctly and accordingly by using the BIR Form 2303 or known as Certificate of Registration (COR) as your reference.

Be sure that you take note of the following information especially your security question and answer because this is the only way you can retrieve your account just in case you forgot your password or else you account will be lock. If your username has been locked. The only way you can retrieve your account is by security question and answer. Failed to remember? You need to create new username and password.

One more thing, eaccreg/esales changes password every three (3) months. Better to take note all your passwords because eaccreg/esales "will not require you to repeat or used password". They must be unique every time they will ask you to change your password.

Shall we start? Below are the links for eaccreg and esales.

For EACCREG - Click Here

For ESALES - Click Here

Just in case you have problem accessing the eaccreg/esales portal at the moment. Below are the actual application for account enrollment so you have an idea what are the possible question that you need to accomplish.

I suggest you try to use Mozilla Firefox, Google Chrome or Internet Explorer. I prefer to use Mozilla Firefox if you will ask me.

REMINDER:
User Name - Minimum of 6 character and Maximum is 15
Password - Should at least 8 characters long and maximum of 20 characters. Must include 1 UPPERCASE letter, 1 LOWER CASE letter and 1 special character (e.g %,&,*) and you are forced to change password every 3 months. Keep a record of you used password. No recycle of password.

Taxpayer must finish the registration until he/she was able to receive a notification via email used in during the EACCREG /ESALES registration. [ see picture below ]

REQUIREMENTS:

1. Print out of your enrollment sent from your email. ( 2 copies or more)

2. Filled up the EACCREG/ESALES letter and have it notarize ( 2 copies or more)

3. Photocopy the COR used from POS application  (for reference maybe)

4. If there will by additional requirements (Send me a DM so I can update my post)

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